G Suite Sync For Microsoft Outlook Mac Download

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© Thomas Barwick/Getty Images You can sync your Google Calendar to Outlook on a Mac or PC. Thomas Barwick/Getty Images
  1. Download G Suite Sync for Microsoft Outlook - Seamlessly synchronize data between Google and Microsoft Outlook if you have a business, education or government account for Google Apps.
  2. Download and install the GSSMO tool by Google to use Microsoft® Outlook® effectively with G Suite. G Suite Sync for Microsoft ® Outlook. DOWNLOAD.EXE FILE.

Install and set up GSSMO: First, you need to install GSSMO and create a G Suite profile in Outlook.

  • You can sync your Google Calendar to the Outlook desktop app for Mac by adding your Google account and PC by importing your calendar.
  • You can also sync your Google Calendar to your Outlook.com account.
  • If you have a paid G Suite account, you can use the G Suite Sync for Microsoft Outlook tool.
  • Outlook can automatically sync with a Google Calendar when you use Outlook on mobile devices for iOS and Android operating systems.

If you use Outlook and Google calendars to manage your life, syncing them is critical to avoiding conflicts and ensuring you don't miss planned events or calls.

How you add a Google Calendar to your Outlook account depends on what platform you're using. You can import your calendar, add your entire Google account to your Microsoft desktop app, or add a calendar while logged into your Outlook account.

If you want to sync your Google Calendar to Outlook, here are three ways to do it.

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Microsoft Office (From $149.99 at Best Buy)

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How to sync your Google Calendar on Outlook.com

1. Open Google Calendar.

2. In the left-hand column, hover over the calendar you want to add to Outlook.

3. Click the three dots beside the calendar.

4. Select 'Settings and sharing.'

© Abbey White/Business Insider You can only add one Google Calendar to Outlook at a time, though you can sync as many as you want. Abbey White/Business Insider

5. On the Settings page, scroll to the 'Integrate calendar' section

6. Copy the 'Secret address in iCal format' link.

© Abbey White/Business Insider This link will be pasted into Outlook. Abbey White/Business Insider

7. Log in to Outlook.com and click the calendar icon in the left sidebar.

© Abbey White/Business Insider This icon will be to the left of your Inbox folders list. Abbey White/Business Insider

8. Click 'Add calendar.'

9. Choose 'Subscribe from the web' in the left-hand column.

10. Paste the 'Secret address in iCal format' link.

11. Title the calendar and then click 'Import.'

© Abbey White/Business Insider If you don't title the calendar you won't be able to import it. Abbey White/Business Insider

How to sync your Google Calendar on Outlook for Windows

1. Go to https://calendar.google.com.

2. Click on the gear icon in the upper-right.

© Abbey White/Business Insider You can find this option in the upper-right next to your profile icon and the month dropdown. Abbey White/Business Insider

3. Select 'Settings' from the drop-down menu that appears.

4. Choose 'Import & Export' in the left sidebar.

5. Select 'Export' to download a zipped .ics file of your Calendar content.

© Abbey White/Business Insider A downloading link should appear at the bottom of your browser screen. Abbey White/Business Insider

6. Launch Microsoft Outlook.

7. Click 'File' in the upper menu bar.

8. Select Open & Export from the left sidebar.

9. Click the 'Import/Export' option.

© Abbey White/Business Insider The third icon down features green and blue arrows. Abbey White/Business Insider

10. In the pop-up window that appears, click 'Import an iCalendar (.ics) or vCalendar file (.vcs)' before selecting 'Next.'

© Abbey White/Business Insider This is the file format that matches your Google Calendar download. Abbey White/Business Insider

11. In the file window, locate and select the zipped folder you downloaded for Google Calendar before clicking 'Open.'

12. Choose 'Import' in the window that appears to bring your Google Calendar items into your Microsoft Calendar. You can also choose to create a new calendar in Outlook.

© Abbey White/Business Insider Your Google Calendar will not be visible in Microsoft Outlook. Abbey White/Business Insider

How to sync your Google Calendar on Outlook for Mac

1. Launch Microsoft Outlook.

2. Click on 'Outlook' in the top toolbar.

3. Select 'Preferences' from the drop-down menu.

© Abbey White/Business Insider This option will be directly beneath 'About Outlook.' Abbey White/Business Insider

4. Choose 'Accounts.'

© Abbey White/Business Insider This section stores all the accounts you have connected to Outlook. Abbey White/Business Insider

5. Click on the '+' icon at the bottom of the left sidebar.

© Abbey White/Business Insider This will let you add or create a new account. Abbey White/Business Insider

G Suite Outlook Sync Tool

6. Select 'New Account.'

7. In the login window that appears, enter the Gmail account associated with the Google Calendar you want to sync then press 'Continue.'

© Abbey White/Business Insider The email doesn't have to be associated with Microsoft Outlook. Abbey White/Business Insider

8. Choose 'Continue' to authorize your Gmail account to be synced to the Microsoft Cloud.

9. A new browser window will open with a list of your Google Accounts. Select the email account you want to sync to Outlook.

© Abbey White/Business Insider Choose the Google account you want to sync. Abbey White/Business Insider

1o. On the next page, click 'Allow' to authorize Microsoft Apps & Services to have access to your Google Calendar.

G Suite Sync Outlook 2016

11. Select 'Open Microsoft Account' in the pop-up window that appears.

12. Click 'Done' after your account has been added.

13. Click the Calendar icon at the bottom of Outlook's left sidebar to see your Google Calendar events in your Microsoft Calendar.

Related coverage from Tech Reference:

Using G Suite and want to use Outlook at the same time?

It’s possible.

You’ll have to jump through a few hurdles and there are requirements. But it is possible.

So if you’re tired of being locked into G Suite or Office 365, we’ve got you covered.

There’s a tool for using Outlook with G Suite, it’s called G Suite Sync for Microsoft Outlook.

What is G Suite Sync for Microsoft Outlook (GSSMO)?

GSSMO lets you use Microsoft Outlook and G Suite together. It’s a tool supplied by Google, free to G Suite admins, that lets you avoid using POP, IMAP, and other ‘under the hood’ methods that would require some technical know-how. Instead, you just install GSSMO and run it.

Here’s the data it synchronizes:

Outlook Data

G Suite Import

Use From Outlook

Syncs with G Suite

Notes

Email messages

Yes

Yes

Yes

Email state (Read and Unread)

Yes

Yes

Yes

Deleted items

Yes

Yes

Yes

Import optional

Folders and subfolders

Yes

Yes

Yes

Folders become G Suite labels

Subfolders nested under Inbox (and other system folders)

Yes

Yes

See notes

No nested labels under Inbox, sent, etc. Gmail shows these as Inbox/Folder_Name

Junk email

Yes

Yes

Yes

Import optional. Junk is Spam in Gmail

Drafts

Yes

Yes

No

Attachments

Yes

Yes

Yes

Only attachments under 20MB will sync

Executable attachments

No

No

No

Not allowed in Gmail

Posts in mailbox folders

Yes

Yes

No

Importance levels

Yes

Yes

Yes

Message flags

Yes

Yes

Yes

Appear as stars in Gmail

Follow-up dates and reminders (used with flags)

No

Yes

No

Not imported or synched with Gmail, but can be used in Outlook after importing

Arrow icons with replies and forwarded messages

Yes

Yes

No

Appear for messages you reply to or forward in Outlook, but won’t sync with Gmail or other Outlook clients

Rules

No

Yes

No

Not imported or synced but can be recreated in Outlook; can create Gail filters that apply for both interfaces

Signatures

No

Yes

No

Not imported or synched, can be replicated in outlook and Gmail

POP messages

See notes

Yes

No

POP protocol messages are synched when you import. Messages that arrive after you import are not synched.

POP or IMAP account

No

Yes

No

Account settings don’t import, but account can be recreated in G Suite profile

Category assignments

No

Yes

No

Not imported, but you can categorize messages in Outlook after importing

3 Steps to Set Up G Suite Sync for Microsoft Outlook

GSSMO doesn’t work for everyone. There are system, G Suite, and other requirements.

The main requirement is that you have to be a G Suite Admin to set up GSSMO. If you’re not an admin, you’ll need to ask the G Suite Admin in your organization to set it up for you.

GSSMO Setup Requirements

These are the minimum requirements that you need to get GSSMO up and running.

1. G Suite requirements

You need a G Suite or G Suite for Education account, any tier.

2. OS requirements

GSSMO only works on Windows machines because it’s reliant on the MAPI (Messaging Application Program Interface) protocol which Mac OS doesn’t support.

These operating systems support GSSMO:

  • Windows 10 (32 and 64 bit)
  • Windows 8 (32 and 64 bit)
  • Windows 7 (32 and 64 bit)
  • Windows Vista SP1 (32 bitand 64 bit)

Microsoft has withdrawn support for Windows XP and 2003 Server so GSSMO no longer supports them either. To use GSSMO, you must be the local administrator for your computer.

3. Outlook requirements

Suite

GSSMO supports a range of Outlook versions, including:

  • Outlook 2019, 2016, and 2013 (32 and 64 bit)
  • Outlook 2010 (32 and 64 bit) — requires this Microsoft hotfix
  • Microsoft Outlook 2007 with Office SP1 — requires this Microsoft hotfix

4. Port 443

GSSMO uses port 443 on your domain, which is the standard TCP port for websites that use SSL. Any site whose URL starts with “https” is being accessed via port 443 so yours is almost certainly already open if you already have an HTTPS site. If you don’t, you may have to set this up.

Setup GSSMO in Google Admin Console

Here’s how to set up your Google Admin console to work with GSSMO.

Gmail

First, set up Gmail to sync with Outlook.

Head over to the Admin Console, and go to Apps -> G Suite -> Gmail.

Then go to End User Access (just above Advanced Settings) and switch Enable G Suite Sync for Microsoft Outlook for your users to ON:

Click Save to save the settings. Gmail is now ready to go.

Calendar

Now we need to do the same thing for Google Calendar. You’ll need to turn on the Calendar service so users can create profiles.

Go to Apps -> G Suite ->Calendar in the Google Admin dashboard, and click Edit Service:

Switch Calendar to ON for everyone.

Global Address List (GAL)

The Global Address List is an address book that lists everyone in the organization.

Here’s how to use the GAL generator, so everyone’s contact details go into the GAL:

Go to Security -> API reference in the Dashboard.

Check the Enable API box:

Click Save to save the setting.

Then turn on contact sharing, so the GAL is dynamically updated for everyone.

In the Dashboard, go to the Menu, then to Directory ->Directory settings -> Sharing settings.

Download

Select Enable contact sharing:

Click Save.

Google Drive Service and Apps

Make sure Drive is turned on for your users. It almost certainly is but if you want to check, or if for some reason it’s not, go to Apps -> G Suite -> Drive and Docs and click Edit Service. Like in Calendar, this will be in the top right-hand corner of the gray box a the top.

Make sure Service Status is set to ON for everyone:

You also need to allow your users to install Drive apps so they can access GSSMO.

Go to Apps -> G Suite -> Drive and Docs -> Features and Applications, and go to the Drive SDK section and switch it to ON.

Click Save.

Now that you’ve set up G Suite to handle GSSMO, you need to install the tool itself.

Install GSSMO on Your Organization’s Computers

Even Google can’t handle this one in the cloud. If you want to sync Outlook with G Suite, you have to install GSSMO on your computers. Again, they have to be Windows machines, GSSMO doesn’t work at all on Macs. There are two ways to do this. You can push an MSI (Microsoft’s default installer file extension) file to your organization’s members or you can let your users download and install GSSMO for themselves.

Pushing an MSI file

Download the correct MSI file:

  • 32-bit enterprise_gsync.msi — this is the file for Outlook 32-bit editions
  • 64-bit enterprise_gsync.msi — this is the file for Outlook 64-bit editions

Send your users the right link, depending on your Outlook version, and give them the link to the Install GSSMO page for reference.

They should be able to simply run the MSI file, then from the Windows Start menu, click All Programs -> GSSMO > Set up a GSSMO user.

Let users install GSSMO themselves

Your users can visit the GSSMO download page, then click Download. That should be all that’s required.

Importing your data

GSSMO users can import data from an Exchange account or from an Outlook PST file. GSSMO uses G Suite Migration for Microsoft Outlook (GSMMO).

GSSMO usually launches the migration tool automatically when the user imports data to create another user profile or imports data after they create their profile.

GSMMO is also available as a standalone migration tool, accessible from the Windows Start menu by searching for G Suite Migration for Microsoft Outlook.

When you use GSMMO as a standalone tool. it’s less effective since it doesn’t import Outlook notes, tasks, or journal entries. To import these, it’s best to use GSSMO right from the start.

Troubleshooting your G Suite Sync Setup

Most issues with GSSMO can be resolved by two variations of the classic ‘turn-it-off-and-on-again’ fix. Either reinstall Outlook, or recreate your G Suite profile.

Replacing your G Suite profile

To recreate your original G Suite profile in Outlook you’ll need to first remove the existing profile. This doesn’t delete the data from your G Suite account, but it does delete your Outlook settings: signature, custom category definitions, and all your other changes from the default.

Go to your Windows Control Panel -> mail settings, select Show Profiles, then select the profile you want to remove and delete it.

The go to your Start menu, find All Programs -> GSMMO -> Set up a GSMMO User and recreate your profile.

Reinstalling Outlook and GSSMO

If replacing your G Suite profile didn’t fix things, you might want to reinstall Outlook and GSSMO.

Uninstall GSSMO from your machine the same way you would uninstall any other program, then uninstall Microsoft Outlook.

Reinstall Outlook from the original disk or install file, then download GSSMO and reinstall it. You’ll have to set up your profile all over again from scratch. Remember not to import data from your old Outlook profile, it’s already in your G Suite account!

Restart your computer.

If that doesn’t work, Google has troubleshooting advice for Admins here.

The Downside to using G Suite Sync for Outlook

GSSO doesn’t always work correctly. And getting GSSMO set up isn’t the end of your synchronization story. For instance, sometimes the GSSMO doesn’t sync Calendar invitations properly. This happens when the person sending the invite uses a winmail.dat attachment instead of sending the invite in iCal format.

Other common problems include:

  • GSSMO icon grayed out: with weak internet connection or Outlook running in offline mode, GSSMO isn’t available and synchronization stops.
  • Emails as attachments don’t open: unlike Outlook, GSSMO doesn’t let you send an email as an attachment, and it supports a very restricted range of file types.
  • Cannot import email between folders in Outlook: often, the folder you’re moving the emails to isn’t available in Gmail, causing GSSMO to fail to sync.
Download

In other words, despite Google’s best efforts the synchronization between the two suites isn’t perfect. You can find Google’s troubleshooting guide to common GSSMO problems here.

Other options for using G Suite with Outlook: IMAP

Any two email tools can be linked with IMAP. The big selling point for GSMMO — apart from integrating calendars and other apps — is that it doesn’t require you to use IMAP, but if you want to, here’s how to do it:

Enable IMAP in Gmail

Sign in to Gmail and go to Settings under the Gear icon. Select POP/IMAP:

Enable IMAP and save changes.

Set up Outlook for IMAP

Go to File -> Info -> Account Settings in your Outlook menu and choose New in the Email tab.

G Suite For Outlook

Select Email Account, then click Next, choose Manual Setup and select POP/IMAP. You’ll need to enter the following details:

  • Your name
  • Your G Suite email address
  • Account type — choose IMAP
  • An incoming mail server — enter imap.gmail.com
  • An outgoing mail server — enter smtp.gmail.com
  • A Username. This should be your G Suite username, the same as your G Suite address.
  • Password. This is your G Suite password.

G Suite Download For Outlook

Messages sent to and from Outlook should now show up in your Gmail inbox, but this method doesn’t give you synchronized calendars or other apps.